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Employment Opportunities with Special Collections

Faculty | Staff | Graduate Assistant | Other

Faculty Positions

LSU Libraries
Special Collections
Manuscripts Processing Archivist
General Librarian

Reporting to the Head of Manuscripts Processing, the Manuscripts Processing Archivist arranges and describes archival material that is a part of the Louisiana and Lower Mississippi Valley Collections. The Manuscripts Processing Archivist assists in the implementation of EAD and archival management software and participates in projects to revise, edit, correct, and digitally publish legacy finding aids. He or she provides public services at Special Collections service points and participates in outreach efforts, digitization projects, and exhibition preparation as appropriate, and other duties as assigned.


50%     Performs preliminary and full processing of manuscript collections; researches historical and biographical information relevant to the collection; creates finding aids and MARC cataloging records utilizing knowledge of standards including Describing Archives: A Content Standard (DACS), EAD, MARC, LCSH, LNAF, and other appropriate thesauri & authority lists used for indexing archival descriptions. Identifies and carries out rehousing and preservation treatments as needed.

35%     Assists in the implementation of EAD and archival management software; encodes EAD finding aids using oXygen XML editor; and participates in projects to revise, edit, correct, and digitally publish legacy finding aids

15%     Performs advanced-level reference work to assist researchers in identifying and using Special Collections and other library materials. Interprets and enforces library policies for the security and administration of the collections. As appropriate, collaborates with the Exhibitions Coordinator to mount exhibitions that highlight Special Collections’ holdings and with the Head of Digital Services to publish manuscripts in the digital library, and participates in in-person and online outreach efforts. Contributes to blogs and social media tools to raise public awareness of newly processed collections.




The application deadline is September 8, 2014, or until the position has been filled.  To apply go to   


LSU Libraries
Special Collections
University Archivist
Assistant or Associate Librarian

Reporting to the Head of Special Collections, the University Archivist has primary responsibility for the appraisal, acquisition, processing, and preservation of university records of enduring historical, evidential, or administrative value, and leads records management efforts for university records in all formats, including born-digital materials.  The incumbent arranges and describes archival collections and creates DACS-compliant finding aids.  He/she hires, supervises, trains, and assigns work to 2 FTE support staff in University Archives. The University Archivist provides reference assistance to patrons, participates in outreach activities as appropriate, and works to meet tenure and promotion requirements.

25%     Appraises, organizes, describes, and arranges university records and prepares finding aids to facilitate their use by researchers. Sets priorities for processing in consultation with the Head of Special Collections.  Assesses processing needs of newly-acquired records and devises and implements effective and efficient processing plans. Creates finding aids and original MARC records, employing DACS, LCSH, MARC, and LCNAF.  

25%     Hires, trains, supervises, and evaluates 2 FTE support staff.  Develops and maintains policies and procedures for managing and processing collections.  

20%     Leads records management efforts for university records in all formats, including born-digital materials.  Establishes records retention policies and schedules, assists departments in interpreting schedules, and ensures the timely transfer of archival records to the archives.  Leads implementation of programmatic long-term management, organization, and preservation of the University's electronic records. 

15%     Provides advanced reference assistance to researchers using University Archives and other library materials.  Collaborates with the Exhibitions Coordinator or Digital Services Librarian to mount exhibitions or digital collections featuring University Archives holdings.  May undertake outreach, public programming, and instruction activities to promote awareness and use of University Archives and Special Collections resources. 

15%     Works to meet tenure and promotion requirements (at assistant level) or works to meet post tenure requirements (at associate level).

Required Qualifications: 
Both Levels - Master's degree from an ALA-accredited library school program with a concentration in archival studies or management; professional experience in the appraisal, processing, and description of archival materials; knowledge of issues pertaining to management of institutional records; demonstrated knowledge of archival theory, practice, and national and international standards and best practices, including Describing Archives: A Content Standard (DACS), EAD, MARC , LCSH, LNAF; demonstrated strength in interpersonal skills to collaborate successfully with a broad range of personnel from various campus departments; evidence of potential to meet the promotion and tenure requirements for scholarship/research and professional service.

Assistant Level - Three years of experience.

Associate level - Seven (7) or more years of experience as a professional librarian.  

Preferred Qualifications:
Demonstrated project management and supervisory skills. Experience with university or institutional records.  Experience with electronic records management and digital preservation issues.  Experience providing reference service in an archival setting.  Knowledge of archive management software and EAD.

Special Requirements:
Ability to lift and move 40 pounds.

To apply for this job, go to  Review of applications will begin June 30, 2014 and continue until the position has been filled. 


Staff Positions

There are no staff positions available at this time.

Graduate Student Positions

There are no Graduate Student positions available at this time.

Student Positions

Undergraduate students, including work-study may wish to visit the library and complete an application. Call (225) 578-6544 with questions.

Other Opportunities