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Employment Opportunities with Special Collections

Faculty | Staff | Graduate Assistant | Other

Faculty Positions

LSU Libraries
Special Collections
University Archivist
Assistant or Associate Librarian

Reporting to the Head of Special Collections, the University Archivist has primary responsibility for the appraisal, acquisition, processing, and preservation of university records of enduring historical, evidential, or administrative value, and leads records management efforts for university records in all formats, including born-digital materials.  The incumbent arranges and describes archival collections and creates DACS-compliant finding aids.  He/she hires, supervises, trains, and assigns work to 2 FTE support staff in University Archives. The University Archivist provides reference assistance to patrons, participates in outreach activities as appropriate, and works to meet tenure and promotion requirements.

25%     Appraises, organizes, describes, and arranges university records and prepares finding aids to facilitate their use by researchers. Sets priorities for processing in consultation with the Head of Special Collections.  Assesses processing needs of newly-acquired records and devises and implements effective and efficient processing plans. Creates finding aids and original MARC records, employing DACS, LCSH, MARC, and LCNAF.  

25%     Hires, trains, supervises, and evaluates 2 FTE support staff.  Develops and maintains policies and procedures for managing and processing collections.  

20%     Leads records management efforts for university records in all formats, including born-digital materials.  Establishes records retention policies and schedules, assists departments in interpreting schedules, and ensures the timely transfer of archival records to the archives.  Leads implementation of programmatic long-term management, organization, and preservation of the University's electronic records. 

15%     Provides advanced reference assistance to researchers using University Archives and other library materials.  Collaborates with the Exhibitions Coordinator or Digital Services Librarian to mount exhibitions or digital collections featuring University Archives holdings.  May undertake outreach, public programming, and instruction activities to promote awareness and use of University Archives and Special Collections resources. 

15%     Works to meet tenure and promotion requirements (at assistant level) or works to meet post tenure requirements (at associate level).

Required Qualifications: 
Both Levels - Master's degree from an ALA-accredited library school program with a concentration in archival studies or management; professional experience in the appraisal, processing, and description of archival materials; knowledge of issues pertaining to management of institutional records; demonstrated knowledge of archival theory, practice, and national and international standards and best practices, including Describing Archives: A Content Standard (DACS), EAD, MARC , LCSH, LNAF; demonstrated strength in interpersonal skills to collaborate successfully with a broad range of personnel from various campus departments; evidence of potential to meet the promotion and tenure requirements for scholarship/research and professional service.

Assistant Level - Three years of experience.

Associate level - Seven (7) or more years of experience as a professional librarian.  

Preferred Qualifications:
Demonstrated project management and supervisory skills. Experience with university or institutional records.  Experience with electronic records management and digital preservation issues.  Experience providing reference service in an archival setting.  Knowledge of archive management software and EAD.

Special Requirements:
Ability to lift and move 40 pounds.

To apply for this job, go to  Review of applications will begin June 30, 2014 and continue until the position has been filled. 


Staff Positions

LSU Libraries
Special Collections
Library Associate 3

Under the broad supervision of the Head of Special Collections Technical Services, the incumbent provides administrative and technical support for the Head of Special Collections and Curators, as well as reference and information services to patrons. 

40%     Maintains and adds to the Libraries' online catalog.  Activities include copy and adaptive cataloging of current acquisitions; creating records for items purchased directly by the curators; transferring titles from the circulating collections to Special Collections; acquiring items at the request of the Head of Special Collections and curators using a State issued credit card or through GOBI; processing credit card entries and direct charge invoices; and posting all purchases in SIRSI Workflows.

20%     To support collection development, performs high-level pre-acquisition searching and verification for materials (including foreign language materials) selected by the curators; researches titles as needed; assists curators by identifying materials appropriate for acquisitions that are not covered by the YBP approval plan.

15%     Supervises and trains student workers who perform preservation tasks and general stacks maintenance; compile statistics; and page and shelve books.  Trains co-workers and graduate assistants to do catalog maintenance and other tasks. 

15%     Provides reference and information assistance to patrons in person and via telephone and email. 

10%     Prepares statistical reports, maintains donor files and documentation of gifts and purchases for book collections.  Additional duties as assigned.

Required: Bachelor's degree from an accredited college or university; three to five years library experience or related experience.

Preferred: Experience working in an academic library, including cataloging and reference experience; supervisory experience; knowledge of MARC and RDA; experience working with OCLC and SIRSI (or another integrated library system); reading knowledge of French and/or Spanish.

To apply for this job, go to  Applications will be accepted until the position is filled.

Graduate Student Positions

Graduate Assistant for Exhibitions
Special Collections, LSU Libraries

Start Date:  August 2014
Duration:  12 month appointment, with reappointment contingent on funding and performance

Description of Duties:

Graduate Assistants in the LSU Libraries receive instruction in the specific and sometimes unique duties relevant to their assigned departments.  Duties vary depending upon the needs of the assigned department and will often involve routine but necessary library tasks.  Graduate Assistants cannot assume that they will be instructed in every function of their assigned areas.  Schedules are set at the beginning of each semester and depend upon the needs of the assigned department.

100%   Reports to the Exhibitions Coordinator, LSU Libraries, Special Collections. Duties include: conducting basic research; drafting basic item label text, formatting edited labels for printing, and organizing them for placement online; coordinating paging of materials by undergraduate students; organizing and placing in-house digitization requests for physical and online exhibitions; formatting and organizing digital images for printing, online use, or publicity; creating book supports and related display fixtures; installing and uninstalling exhibitions and preparing materials for re-shelving; assisting with publicity efforts related to exhibitions, including but not limited to submitting information to publications, formatting images and preparing text for distribution (including social media); assists with maintaining exhibition files and art inventory.  May perform public service duties in the Special Collections Reading Room and public services desk.

Required:  Knowledge of Microsoft Office; ability to manage multiple projects on deadline; ability to work well with others and to follow directions; ability to lift 30 lbs; good organizational and verbal and written communication skills.

Preferred: Coursework in archival description, preservation; knowledge of Adobe Photoshop; background in social science, visual arts, art history, English or related field; familiarity with social media.

Annual Salary:  $12,000

This position is a full-time Graduate Assistant position, i.e., 20 hours per week, and qualifies for tuition benefits.

Applications should be submitted via the LSU Libraries Graduate Student Application:


Student Positions

Undergraduate students, including work-study may wish to visit the library and complete an application. Call (225) 578-6544 with questions.

Other Opportunities