Duplicating Special Collections Materials

Special Collections materials can usually be duplicated, unless physical condition, donor restrictions, or copyright laws prohibit it. Various duplication formats are available. For detailed information, including prices, see “What You Need to Know About Duplicating Special Collections Materials.”

Orders should be submitted through LSU Libraries Special Collections Request System. To place an order, follow these steps:

1.) Click “Request Material” in the catalog record for each book, manuscript collection, or other item to be copied.
2.) If you are not already logged in to Aeon using your LSU or guest ID, follow the screen prompts. First-time users will be asked to fill out a registration form.
3.) Press “Switch to Duplication Order Form” in the top right corner of the “New Request” form that automatically appears.
4.) Provide additional, specific details about your order in the appropriate fields.

Note: Duplication requests are not accepted over the phone. If you need assistance using Aeon, or have questions about the materials to be copied, please contact us using our reference form.

We do our best to fulfill duplication requests as promptly as possible, but wait times vary.

Self-Service Photography and Copying

With prior approval from library staff, researchers may photograph collection materials themselves. Please complete a Self-Service Photography Request Form. All requests are approved on a case-by-case basis. A book scanner and photocopier is available in the Reading Room and may be used with permission. Self-service scanning and photocopying of manuscripts is not permitted.

Permission to Publish / Citations

If you plan to publish or exhibit previously unpublished materials held by Special Collections, please submit the Permission to Quote or Publish Form. In some cases, a fee may apply. If permission is granted, the correct citation will be provided.


Copyright laws apply to many materials in Special Collections, including some unpublished archival materials. Requests for duplication and/or permission to publish may be denied based on these laws. It is your responsibility to determine the copyright status of materials before reproducing them. For more information on current copyright law, including “fair use,” see the Copyright Information Center website or “Do You Know Your Copy Rights?” (LSU Libraries).