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Duplication and Citations

Duplicating, Citing & Publishing Materials

Special Collections materials can usually be duplicated, unless physical condition, donor restrictions, or copyright laws prohibit it.

A variety of duplication formats are available, including photocopies, scans, and microfilm. For more information, including prices, see What You Need to Know About Duplicating Special Collections Materials” [PDF].

For some materials, self-service photocopying and photography is permitted with prior approval. All duplication decisions, however, are made on a case-by-case basis.

Questions? Call the Reference Desk at (225) 578-6568 or email your question.


Duplication Request Form

Researchers may request copies by filling out this form and returning it by  by mail, email, or fax. No telephone requests are accepted.  Do not send payment with your request.  An invoice will be sent with your completed order.

Self-Service Photography Request Form

With prior approval from library staff, researchers may take photographs of collection materials for study purposes only. This form must be submitted.

Permission-to-Publish Form (fill-in online)
Permission-to-Publish form for unpublished materials (PDF to fax or email)
Permission-to-Publish form for previously published materials (PDF to fax or email)

Reproductions of materials in Special Collections are provided for personal research use.  If you plan to publish or exhibit previously unpublished materials held by the LSU Libraries Special Collections, you must receive permission. In some cases, a fee may apply.


Please contact the library for specific information on how to cite materials from Special Collections.


Copyright laws apply to many materials in Special Collections, including unpublished archival materials. Requests for duplication and/or permission to publish may be denied based on these laws.

Copyright gives the copyright holder for a limited time the exclusive right to reproduce the work, prepare derivative works from it, distribute copies, and perform or display the work.  “Fair use” allows for non-copyright holders to use works in these ways without permission.  For more information on current copyright law, see the Copyright Information Center website or the LSU Libraries copyright website .

When will your copies be ready?

We do our best to fulfill duplication requests as promptly as possible, but wait times vary. Requests are generally filled in the order received. Rush requests are not accepted.

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